What is the Best Mail Server for Windows?

Locating the best mail server for windows is an easy task, if five or less users require an email account. If five or more users require an email account then the tasks may not be as easy.  This article will briefly explain in my opinion, why I think the Microsoft Exchange Server platform is your best choice, depending on the size of your business.  

I am assuming that if you are searching for information on the best mail server for windows, that you are using the Windows Server platform operating system, and not the Windows Client operating systems like windows 7, and windows XP, or Microsoft latest client operating system. 

Running the best mail server software, using the Windows Operating system, requires the Microsoft Server platform, rather that the Microsoft Client operating system.

There are many free platforms available online, but free does not necessarily means that it is secured. Whether you are using windows server 2008, or the latest Microsoft Server Software platform, then you should consider Microsoft Exchange Server. 

I really do not want to sound as though I am being bias when I suggest the Microsoft Exchange Server platform.  I am an Industry Professional who has worked with Microsoft Exchange Server since Exchange Server 5.5 was introduced, so I am somewhat knowledgeable about this platform.

The organization where I am presently employed has approximately five hundred uses on this platform. Exchange Server is scalable, and will grow with your business and can be very easy to administrate, once the right training is received.

There are many other platforms available for use, but if you are using the windows server platform then it is best to go with the people that created the windows platform, and also the creators of the best e-mail software, Exchange Server.

Like I mentioned earlier in this article, if you have a very small office that has five or less employees, then it is best to go with one of the free platforms like G mail, or even Hotmail. Gmail offers in excess of over2 Gigabits of free storage space, and also Hotmail.   All you have to do is create accounts for each person using either platform. 

Exchange Server requires an Active Directory platform in order to be functional, and will require special skills in both areas to implement, and administrate.  On the other hand, free accounts can be setup by anyone, with minimal computer knowledge.

When using free accounts, all administrative functions are eliminated.  Administrative functions are performed by the owners of these free platforms.  One common problem that you may encounter when using these free platforms, would be not being able to recover items that were accidentally deleted by users.

Another problem may be that the security of items in your inbox, can never be guaranteed. You really get what you have paid for, when using free email server providers.

Even with five or less users, the Microsoft Exchange Server platform will work, but not recommended because of the high overhead that you may experience.  If the funds are available to setup and infrastructure, along with Active Directory, then Exchange Server would really be your best choice. Like I mentioned earlier, Active Directory is required to run Exchange Server.

Microsoft Corporation does not pay me anything for saying that their platform is the best email server for windows, but because of the assistance that they normally give me when assistant is needed, I love them.

I can recall on many occasions when my “back was against the wall” at my company, that Microsoft came through for me.  If you are an IT Professional,then you would understand what I am referring to.

Exchange Server is really the best email server for windows,but if funds are limited, and you have less than five users that require email accounts, then Hotmail, or Gmail will work for yo

By Andrew Moss

6 thoughts on “What is the Best Mail Server for Windows?

  1. Marianne says:

    I think it is rather funny that someone complains about you not listing other options when the Title clearly states “The Best Email Server”, implying your opinion on The Best SERVER……not SERVERS. I mean really, it is the first four words on the top of the page. Jeeeeese, people are so touchy and critical, when to me they did not read the title properly in the first place. Either way, thank you for taking the time to explain Microsoft Exchange Server.

    • admin says:


      Thanks for your comments. I appreciate you taking the time to read. Thanks again for also defending what was written. I know that there were persons out there like you that understood what I meant when I say “the best email server, in my opinion…..” And you are correct, the blog did say that it was about exchange server.


Leave a Reply to admin Cancel reply

Your email address will not be published. Required fields are marked *